5 Tips To Deal With Email Overload

How many emails do you get everyday? Way too many? Does your inbox look like the one in the picture?

I hear you! Email is a very useful tool when used effectively but can be a productivity killer if it isn't handled properly.

Here are 5 tips to help you deal with email overwhelm.


1. Limit how often you check your email

The best tip there is for dealing with e-mail overload is to limit checking your e-mail to once or twice a day. Unless you’re waiting on a crucial time sensitive e-mail, there’s no need for you to check your e-mail more then twice daily. With all the other forms of communication available, you don’t even need to check it every single day.

Most people like to unnecessarily check their e-mail several times a day. You have a life and it involves worrying about things besides e-mail. To have fewer e-mails to worry about, ask your friends and relatives to call/text you instead of e-mailing. You want to have fewer e-mails since you’re not checking frequently. If it’s a message that can wait for a reply, schedule a reply to be sent in a few days. If you keep checking your e-mail because you send yourself task reminders, it’s time to change your method. Planners were invented for a reason! If you don’t like planners you can use a word document or a tasklist software.

2. Don’t use your inbox as storage space

With e-mail providers now letting users have up to ten megabites of space, many people store documents and photos in their accounts. It’s fine to e-mail yourself such things as backups, but have a proper filing system for things you use regularly.

3. Make email less accessible

Perhaps you check your e-mail frequently because it’s part of your homepage. If this is the case, you need to change your homepage. Once you login and finish checking your e-mail, sign out and close the page. If your e-mail is always open, it’s always going to be on your mind. Close that site and move on to more important things.

Ready for the next two steps? View them here.